New: Forward Emails to Tasks & AI Task Creation

Turn Client Emails into Tasks — Automatically

WeboTask helps agencies convert emails into actionable tasks, track team progress, and deliver projects faster — all in one workspace.

Start for Free Explore Features
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Sleek Midnight
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Email to Task Automation - Forward client emails directly to WeboTask boards
Unified Ingestion

The Email-to-Task
Revolution.

Stop the copy-paste madness. Forward any client email to your project's unique address. WeboTask extracts the context, maps attachments, and creates a task card in milliseconds.

  • Automatic Asset Mapping
  • Zero-Login Guest Forwarding
  • Intelligent Subject Parsing
Role Based Access Control - Secure data sovereignty for team and client collaborators
Enterprise Security

Granular RBAC
Data Sovereignty.

Security isn't an option; it's the foundation. Define exactly what your team, clients, and partners can see. Restrict sensitive financial or internal data with precision.

  • Custom Role Definitions
  • DOM-Level Access Control
  • Secure Client Gateways
Custom Project Stages - Tailor workflows for Development, Marketing, and Meetings
Agile Flexibility

Dynamic Stages for
Any Department.

One tool, every workflow. Switch seamlessly between Development sprints, Marketing pipelines, or Executive meetings. WeboTask adapts to your team's unique rhythm.

  • Tailored Board Layouts
  • Department-Specific Logic
  • Rapid Workflow Templates
Custom Task Statuses - Granular tracking from Working to QA Testing
Visual Clarity

Unlimited Status
Micro-Tracking.

Go beyond 'To-Do' and 'Done'. Track tasks with granular precision using statuses like 'Working', 'Processing', or 'QA Testing'. Never lose sight of a bottleneck again.

  • Color-Coded Life Cycles
  • Global Status Summaries
  • Real-time Progress HUD
Task Time Tracking - Precise work logging for agency billing
Precision Billing

One-Click Timer
Financial Accuracy.

Measure what matters. Log real work hours directly on tasks. Perfect for agencies billing by the hour and managers optimizing team resource deployment.

  • Intelligent Session Tracking
  • Automated Work Logs
  • Resource Efficiency Metrics
Project Gantt Timeline - Map dependencies and track milestones
Strategic View

Interactive Gantt
Forensic Overview.

Visualize the future. Map dependencies, track milestones, and ensure project health with a dynamic timeline that adapts to every change on the board.

  • Dependency Mapping
  • Day/Week/Month Zoom
  • Milestone Health Tracking
Project SOP Must Follow List - Enforce quality benchmarks with mandatory SOPs
Quality Control

Project SOP
Must-Follow Blueprints.

Zero-error delivery. Attach mandatory Standard Operating Procedures (SOPs) to every project to ensure your team never misses a critical quality benchmark.

  • Global Quality Standards
  • Per-Project Blueprints
  • Compliance Auditing
One-Click Project Sharing - Instant client portals without login requirements
Collaboration

One-Click
Client Portals.

Transparency without friction. Share your board with clients using a secure, read-only link. No login required, just instant project updates and trust building.

  • Zero-Login Guest View
  • Secure Public Links
  • Real-time Sync Support
Real-time Activity Feed - Live forensic pulse of workspace edits
Transparency

Real-Time
Activity Pulse.

Know the 'Who, What, and When'. A live forensic feed of every move, edit, and status change across your entire workspace for ultimate accountability.

  • Live Action Updates
  • Full Audit Traceability
  • Member-Specific Feeds
Global Resource HUD - Monitor team capacity and balance workloads
Mission Control

Global Workload
Resource HUD.

Balance your firepower. Monitor team capacity across 1,000+ projects in a single view. Identify over-allocated resources before they burnout.

  • Cross-Project Heatmaps
  • Real-time Capacity Metrics
  • Instant Load Balancing

Built with industry-leading technology

React
Electron
Node.js
MongoDB
Tailwind
Cloudinary
React
Electron
Node.js
MongoDB
Tailwind
Cloudinary
REAL-WORLD IMPACT

Stop drowning in operational chaos.

We studied hundreds of teams to identify the biggest bottlenecks. WeboTask was built to solve them, one by one.

The "Slack/Email Hole"

Tasks get buried in chat threads and ignored in inboxes.

The WeboTask Solution

Instant Email Bridge: Forward any client email to your project prefix. WeboTask instantly creates a card, extracts attachments, and notifies the team. No more lost requests.

The "Who's Doing What?" Fog

Managers lose track of real-time progress across 100+ projects.

The WeboTask Solution

Live Stage Board: Visual, color-coded stages and PWA Smart Alerts ensure every hand-off is instant. You know the exact status of 1,000 clients at a single glance.

Workspace Asset Clutter

Unmanaged client files quickly clutter dashboards and slow down your team's focus.

The WeboTask Solution

Smart Workspace Cleanup: All inbound attachments are automatically managed with a 3-day cleanup cycle. Your board stays lean, organized, and focused on active delivery without the manual cleanup.

Manual Setup Fatigue

Teams spend 20% of their time just setting up task descriptions and checklists.

The WeboTask Solution

AI Magic Draft: One click turns a messy "Hey, do this" into a professional checklist with priority levels and suggested steps. Zero brain-drain setup.

Efficiency Redefined

10 Power Features.
One Seamless Workflow.

We've eliminated the friction so your team can focus on shipping, not managing.

Email to Task

Forward any client email to your project's unique address. WeboTask extracts context and creates tasks instantly.

Role-Based Access

Define secure access levels for team members and clients. Keep sensitive project data protected with RBAC.

Custom Stages

Switch between Development, Marketing, or Meeting stages. Customise your board for any business department.

Custom Status Mapping

Use micro-statuses like "Working," "Processing," or "Testing" to track every detail of project execution.

Task Timer Logs

Log precise work hours for every task. High-resolution time tracking for billing and project resource planning.

Project Timeline

Visualize milestones and dependencies on a global timeline. Track long-term project health at a single glance.

Must-Follow List

Enforce project SOPs with a global "Must Follow" list. Ensure every project meets your highest quality standards.

One-Click Sharing

Share boards with clients instantly using secure, read-only links. Zero login required for client transparency.

Real-time Activity Feed

Monitor every edit and move in real-time. A forensic audit feed of who did what across all your projects.

Resource HUD

Identify team workload bottlenecks. Balance resources across projects to prevent burnout and ensure efficiency.

Dual-Theme UX

Switch between "Pristine Day" and "Sleek Midnight" modes for visual comfort during long work sessions.

Refer & Earn Pro

Unlock premium features by referring partner teams. Grow with WeboTask and earn Pro Agency status.

Built for Action

How will you use WeboTask?

Whether you're a boutique agency or a large operations team, WeboTask adapts to your real-world needs.

Digital Agencies

Manage hundreds of client onboarding threads without missing a single requirement. Give your clients a "Wow" experience with a transparent, branded portal that requires zero login.

  • Automatic Client Card Creation
  • Premium "Client First" Read-Only Portals
  • Seamless Hand-offs Between Departments

Content & Creative

Map creative workflows from brainstorm to final approval. Use AI Magic Draft to generate production checklists and Gantt Charts to ensure launch dates are never missed.

  • Visual Asset Management
  • Milestone-based Timeline Mapping
  • Rapid Task Drafting from Ideas

Sales & Operations

Convert high-volume inbound inquiries into actionable follow-up items. Use Dynamic Status HUD to track deal progress and ensure team accountability across every lead.

  • High-Speed Lead Ingestion
  • Team Accountability & Time Tracking
  • Global Search for Instant Lead Retrieval

Why WeboTask Wins

Compare us with the giants. We don't just track tasks; we own the operations.

Feature WeboTask Trello Asana Jira Monday ClickUp
AI Email to Task Manual Only ⚠️ Paid Add-on ⚠️ Complex ⚠️ Paid Add-on ⚠️ Paid Add-on
3-Day Auto-Expire Files ❌ No ❌ No ❌ No ❌ No ❌ No
Must Follow List Project (Global) ⚠️ Card-level ⚠️ Subtasks Manual Checklist Manual Checklist ⚠️ Paid Extra
One-Click Sharing (No Login) ⚠️ Paid Tier ⚠️ Enterprise ⚠️ Complex ⚠️ Guest Seat ⚠️ Paid Tier
AI Magic Drafting ❌ No ⚠️ Paid Add-on ⚠️ Enterprise Only ⚠️ Paid Add-on ⚠️ Paid Add-on
Meeting-on-Board Notification ⚠️ Power-Up External Link Integration Req. ⚠️ Integration Req. ⚠️ Integration Req.
Department Custom Stages ⚠️ Rigid Setup
Workflow

How your team uses WeboTask

From task creation to client delivery — everything in one fluid workflow.

1

Forward or Create

Just hit forward on an email to `yourproject@webotask.com` to instantly spawn a new task.

2

Track Progress

Move cards through stages, update statuses, and start timers to log real work hours.

3

Meet & Review

Schedule client meetings inside the project. Get alerts when a meeting is today or tomorrow.

4

Impress Clients

Generate a branded public link. Clients see a pristine, organized board without ever needing to log in.

Native Experience Coming Soon

The power of Web,
built for your Desktop.

The WeboTask Electron App integrates directly with your local filesystem. Open email attachments natively, work offline-ready, and get system-level notifications so nothing slips through the cracks.

  • System Tray Notifications
  • 1-Click Local File Downloads
  • Persistent Session (Auto Login)
  • Available for Windows (macOS soon)
WeboTask.exe — v2.1
Meeting Today — 3:00 PM
Client Review — Shopify Homepage
Shopify Redesign Project
100%
Customisable Workflow
∞
Tasks per Project
AI
Powered Task Generation
1-Click
Client Board Sharing
Grow With Us

WeboTask pays for itself.
Refer 3 teams, Get Pro.

Why pay for productivity when you can earn it? Our B2B Referral program is designed for agencies to grow together. Refer 3 partner teams or clients, and we'll unlock your Pro Agency Pass for 30 days — absolutely free.

Unique Code

Every company gets a secure, trackable referral link.

Milestone Rewards

Hit 3 referrals and the Pro upgrade triggers instantly.

Get Your Referral Link

Referral Milestone

Milestone 1: Pro Agency Unlock

2/3
Progress to Reward 66% Completed
Next Reward: Pro Agency Pass

Unlock priority tasks & unlimited sharing.

Pricing

Simple, transparent pricing.

Start free. Scale when your team does.

14-Day Free Trial

Experience Full WeboTask Magic

₹ 0/14 days
  • 2 Projects
  • 10 Mail-to-Task / Project
  • AI Magic Draft (Unlocked)
  • 2 Active Users
Start Trial

Solo Freelancer

For Individual Pros

Best Value Solo
₹ 299/mo
₹ 550
  • 5 Projects
  • 10 Mail-to-Task / Project
  • 2 Active User
  • AI Magic & Sharing
Select Solo

Starter Team

For Small Collaborations

₹ 1499/mo
₹ 2499
  • Unlimited Projects
  • 15 Mail-to-Task / Project
  • 10 Active Users
  • Full AI Features
Go Starter
Most Popular Eligible for Referral Reward

Pro Agency

For Power Agencies

₹ 4500/mo
₹ 8500
  • Unlimited Projects
  • 25 Mail-to-Task / Project
  • Up to 20 Active Users
  • Public Project Sharing
  • Priority Support
Upgrade to Pro
Game Changer

The Inbox-to-Board
Revolution.

Stop wasting time manually logging tasks. Every client request, every feedback email, and every bug report can now live directly on your board with zero effort.

1
Unique Project Mailboxes

Each project gets a dedicated prefix (e.g. `aa@webotask.com`).

2
AI Auto-Drafting

Our AI reads the email and drafts the checklist for you.

M
Marketing Redesign
New Task

Email: Update logo colors...

📎 logo.png 📎 brief.pdf
AI Checklist Extracted
  • Apply new brand HSL
  • Export SVG for web
Questions & Answers

Frequently Asked Questions

How does the Email-to-Task forwarding work?

Every project in WeboTask gets a unique, secure email address. When you or your client forwards an email to that address, WeboTask automatically creates a new task card, extracts attachments, and logs the sender's details.

How is file storage managed?

To keep your workspace lean and organized, all files uploaded via email are stored in our cloud infrastructure and automatically managed with a 3-day cleanup policy (on Trial/Solo/Starter plans). This ensures your board stays focused on active delivery without old asset clutter.

When will the Desktop App be available?

Our Native Desktop App for Windows and macOS is currently in closed beta. We are polishing the offline-mode and real-time sync features. You can join the waitlist in the Desktop section above to be notified first!

Contact Us

We're Here to
Help You Scale.

Have a specific question about our enterprise plans, custom integrations, or just want to say hello? Our support team typically responds within 4 hours.

Email Us

support@webotask.com

Live Support

Available Mon-Sun, 9am - 7pm EST

Ready to organize
the chaos?

Join modern agencies using WeboTask to ship faster, communicate cleaner, and impress every client.

Get Started — It's Free
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